Faith This easy-to-use guide is the first step towards preparing your faith organization for any disaster

Faith Developing Your Faith Organization Preparedness Plan

Before you begin, please gather the necessary information to ensure your Faith Organization Planner is as complete as possible. This information includes: names, addresses, and contact information of important locations such as your insurance provider; existing service providers and customers; continuity facilities; and records management.

There are 12 steps to completing your Faith Organization Preparedness Plan

Your privacy is important! For security reasons, data entered during your current session will not be saved. If you need to stop working on your plan, please make sure to save your work.

Start Your Plan

Your Preparedness Plan

Step 1 Administrative Information

Faith Organization

Step 2 Emergency Contact Information

Local Emergency and Insurance Contacts

Step 3 Essential Functions

Primary Essential Functions
Items that must be performed in order to support the organization before, during and in the aftermath of an emergency.

Step 4 Orders of Succession and Delegation of Authority

This section lists the names and leadership positions within the organization and how authority will be delegated. This is an essential part of your organization's ability to ensure that your staff and congregation know who assumes the authority and responsibility for leadership if current leadership is incapacitated or becomes otherwise unavailable during a disaster or emergency situation.

Step 5 Communications

This section captures the contact information for clergy, leadership, personnel, IT systems support, and key partners. This also includes a communication plan that identifies how clergy, leadership, staff and the congregation will communicate.
Continuity Communications
Continuity Communications POCs (e.g. clergy, leadership, personnel, IT systems support, and key partners)
Process for Contacting Organization for Information [List steps]:

Step 6 Existing Service Commitments

This section shows a list of any existing Memorandums of Understanding (MOUs) that the organization has in place in the event of an emergency or disaster. MOUs include both commitments from other organizations to provide your organization with services as well as the commitments your organization has to provide space, resources, or services to other organizations.
Existing Service Commitments
Alternate MOUs
If the above companies experience a disaster, we will obtain supplies/materials from the following:

Step 7 Continuity Facilities and Virtual Communication

This section provides fields for primary and alternate facilities, and as appropriate, virtual communication information.
Primary Facility
Alternate Facilities
Virtual Option

Step 8 Vital Records Management

This section identifies the back-up location for electronics, hardcopy documents, records, information systems needed to support essential functions during a continuity situation. Examples include Financial Records, Personnel Records, Congregation Records, Legal Documents, etc.
Backup Responsibility
POC responsible for backing up our critical records including payroll and accounting systems:
Onsite Backup
Back-up records including a copy of this plan, site maps, insurance policies, bank account records and computer back ups are stored onsite:
Offsite Backup
Another set of back-up records is stored at the following off-site location:
Accounting Continuity
If our accounting and payroll records are destroyed, we will provide for continuity in the following ways:

Step 9 Vital Resources

In this section, please list the key resources within your organization needed to maintain operations.
Key Resources
Resources for religious services, religious education, communication, utilities, security, IT networks, maintenance, repairs.

Step 10 Evacuation Plan

Identify how evacuation will take place during an emergency, leading to meeting locations outside the building and outside the immediate area. Be sure to include evacuation guidance for congregants, staff, and visitors with disabilities.
Warning System
Assembly Site
Alternate Assembly Site
Assembly Manager
Shut Down Manager
Issuing All Clear
Evacuation Checklist
Download List

Step 11 Shelter-in-Place Plan

Shelter Quickly
Warning System
"Seal the room" Shelter means considering protection if the air quality may be impacted
Shelter Manager
Shut Down Manager
Issuing All Clear
Shelter-in-Place Checklist:
Download List

Step 12 Plan to Share, Practice, Train and Review

When you have completed your plan, please print several copies and place them in key locations, such as at work, with key senior officials, or in a different organization location.
You will need to train your organization team on how to complete assigned responsibilities, and document that training in the section below called “Training Dates.”  Once your team is trained, you should conduct an exercise to test your staff’s ability to respond to the emergency.
Training and Review Dates
Review Dates
Tip: Be sure to mark these dates on your calendar to remind you of upcoming training and review dates.

Save and Download

After completing the above sections, save and download your planner. You can also save your work at any time. Your information will not be stored on the server. Instead, you will download a PDF, which will contain all your information. You may return at any time, and upload the PDF to alter information, or finish completing your planner.

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